Being a landlord comes with a host of legal responsibilities, especially as regulations evolve over time. With 2025 introducing new legislative requirements for landlords in the UK, ensuring that your property is compliant and well-prepared before tenants move in is essential. This comprehensive tenancy checklist will help you stay on the right side of the law while providing a safe and comfortable home for your tenants.
Check Landlord Licensing and Property Compliance
Before renting out a property, check whether you need a landlord licence. Many local councils require landlords to hold a licence, particularly if renting to multiple occupants (HMO properties). In 2025, regulations have been tightened around selective licensing, and more local authorities may introduce schemes, so it’s essential to check with your council.
Key Compliance Areas:
- Ensure your property meets Minimum Energy Efficiency Standards (MEES) – Rental properties must now have an EPC rating of C or higher.
- Confirm compliance with fire safety regulations, particularly for HMOs.
- Register with a deposit protection scheme if taking a deposit from tenants.
2. Right to Rent Checks
Landlords must carry out Right to Rent checks for all adult tenants before the start of the tenancy. In 2025, digital checks through the Home Office’s online service are encouraged.
Documents to Check:
- Passport or identity card.
- E-Visa
- Digital share codes for non-UK citizens.
Failure to conduct Right to Rent checks could result in fines or legal action.
Prepare a Legally Compliant Tenancy Agreement
A written tenancy agreement is a must-have document outlining the responsibilities of both landlord and tenant. Ensure the contract includes:
- Names of all parties involved.
- Start and end date of the tenancy.
- Rent amount, payment terms, and deposit details.
- Responsibilities for repairs and maintenance.
- Grounds for eviction and notice periods.
Using an Assured Shorthold Tenancy (AST) is the most common approach, but always ensure it aligns with the latest regulations.
Secure a Legally Protected Deposit
If you’re taking a security deposit, you must place it in a government-approved scheme within 30 days. In 2025, deposit caps remain at five weeks’ rent (for properties under £50,000 per year in rent) and must be protected under one of the following schemes:
- Deposit Protection Service (DPS)
- MyDeposits
- Tenancy Deposit Scheme (TDS)
You must also provide tenants with the Prescribed Information about the deposit scheme within 30 days.
Safety Certificates and Property Inspections
Landlords have a legal duty to ensure their rental property is safe. This means obtaining and providing essential safety certificates.
Required Safety Checks:
- Gas Safety Certificate – Annual check by a Gas Safe registered engineer.
- Electrical Installation Condition Report (EICR) – Conducted every five years by a qualified electrician.
- Smoke and Carbon Monoxide Alarms – At least one smoke alarm per floor and a CO alarm in any room with a fuel-burning appliance.
- Legionella Risk Assessment – While not legally required, landlords must ensure water systems are safe.
Keeping copies of these certificates and sharing them with tenants is crucial.
Ensure Energy Performance Compliance
As of 2025, all newly rented properties must have an EPC rating of C or higher. Landlords with properties rated D or below will need to invest in insulation, energy-efficient heating, or other measures to improve efficiency.
Key Steps:
- Check your property’s EPC rating and make necessary upgrades.
- Provide tenants with the EPC report before the tenancy starts.
- Consider energy-efficient improvements such as double glazing, LED lighting, and modern boilers.
Provide a ‘How to Rent’ Guide
All landlords in England must provide tenants with an up-to-date ‘How to Rent’ guide from the UK government. This document helps tenants understand their rights and responsibilities and must be given at the start of a new tenancy.
Inventory and Property Condition Report
A detailed inventory protects both landlords and tenants. It should document the condition of the property and its contents before the tenancy begins.
What to Include:
- A full list of furniture, appliances, and fixtures.
- Photographic evidence of property condition.
- Meter readings for gas, electricity, and water.
- A signed agreement from tenants acknowledging the inventory.
Using an independent inventory service can add credibility to the report.
Set Up Rent Collection and Maintenance Procedures
Establishing a clear rent collection process ensures smooth financial management.
Rent Collection Tips:
- Set up a standing order for rent payments.
- Provide clear payment instructions and due dates.
- Outline procedures for late payments or rent arrears.
Additionally, establish a maintenance request system so tenants can report issues promptly. Having a network of trusted tradespeople for repairs will help maintain the property efficiently.
Understand Eviction and Tenant Rights
Understanding eviction laws is essential. As of 2025, Section 21 ‘no-fault’ evictions have not yet been abolished, and no set date has been confirmed for when this will happen. This means landlords can still use Section 21 to seek possession without giving a specific reason. However, where grounds are needed—such as rent arrears or breach of contract—landlords must proceed under Section 8.
Steps for Legal Eviction:
- Issue a formal notice to the tenant (e.g., Section 8 or Section 21 notice).
- Allow the legally required notice period to pass.
- Apply for a possession order through the courts if necessary.
It is recommended to seek legal advice before beginning eviction proceedings to ensure full compliance with current legislation.
Final Thoughts
Following this tenancy checklist for landlords in 2025 will help you stay compliant with the latest regulations while providing a secure and well-maintained home for your tenants. Keeping updated with legal changes, maintaining a proactive approach to property management, and fostering good relationships with tenants will ensure a successful and stress-free rental experience.
For professional property management support, get in touch with Bricknells Rentals Ltd today. Our team of experts can guide you through every step of your landlord journey, ensuring you remain compliant and confident in your property investments.